Our Voice, Our Choice, Our Port Participatory Budgeting 2022 Funding Application

 Participatory Budgeting Funding Opportunity for Newport

Events are to be held online on the 26th and 27th February, and 5th and 6th March 2022 (you will be informed of the date of your event once all applications have been sifted)

The Small Projects Fund (funding applications up to £5,000) 

The Large Projects Fund (funding applications between £5,000 and £15,000) 


You can download Word versions of these documents in English and Welsh here:

101 CYM Y Gronfa Prosiectau Fach

101 ENG Small Projects Fund

102 CYM Y Gronfa Prosiectau Mawr

102 ENG Large Projects Fund


Participatory Budgeting Funding Opportunity for Newport

Newport City Council and Aneurin Bevan University Health Board have made £415,000 available for a Participatory Budgeting programme that focuses on helping vulnerable people and supporting local communities to emerge from the impact of COVID-19. 

Participatory Budgeting (PB) puts community members in control of allocating funds to projects that benefit the community. PB is a democratic process where applicants that meet the criteria set out below, are asked to make a short video about their project and Newport residents vote for the projects that they believe will be of most benefit to the community.

If you would like more information on the PB process please click here to go to our FAQ document. 

Any community group, resident or not-for-profit distribution organisation can apply for a share of the £415,000. Your application needs to benefit at least one of the eight groups AND address one of the five themes listed below.

Nine Groups:

  • Black, Asian, and Minority Ethnic Communities
  • Disabled People and Carers
  • Older People and Carers
  • Young People (10- 17)
  • Young People 18- 25
  • LGBTQ+ People
  • Refugees, Asylum Seekers 
  • Welsh Speakers
  • People Facing Socio-economic Disadvantage (Communities Of Interest And Place)

Five Themes:

  • Information and Access
  • Back to life
  • Mental Health and Wellbeing
  • Building Resilience
  • Community Cohesion

How Does The PB Process Work?

The local community will decide who is awarded the money based on the projects that they like the most, the process is as follows:

  1. The funds will be split over two events.
  2. £290,500 has been allocated to applicants submitting applications for funding up to a maximum of £5,000 for their project.
  3. £124,500 has been allocated to applicants submitting applications for funding between £5,000 and £15,000 for their project.
  4. Application forms will be checked to ensure that they meet the full criteria (set out below).
  5. Applicants that meet the criteria will be invited to put together a 3-minute video in support of their application. Each film will be shown in sequence at a decision day event and the community will then be allowed to vote once for each project.
  6. At the event, the community and other groups will be in attendance and they will vote on the projects being presented to them.
  7. Votes are counted on the day, and the winning projects will be informed of their success before the event closes.

Who Can Apply for the funding?

  • Applications are welcome from any individual or organisation that is not for profit distribution.
  • We welcome bids from young people aged 11+. If you are under 16 we will require a consent form signed by a responsible adult, charity, or organisation who are happy to act as a supporter (and hold the funding in their account if successful)
  • Applications from constituted and un-constituted groups will be welcomed in the smaller pot (up to £5,000). Advice will be available to support un-constituted groups to become constituted should they wish to do so, otherwise they will need to have a support partner.
  • Applications for £5 – 15,000 will only be accepted from constituted groups.
  • Applications are welcome from anywhere in Wales, but all activities/ interventions and legacy must remain in Newport.
  •  Multiple applications to a  maximum of three will be accepted into the £5,000 fund, however, multiple applications will not be accepted into the £5 – 15,000 fund.

Timeline of Events

  • If you would like help with your application or would like to learn about what works in Participatory Budgeting, then we will be holding two 1-hour support sessions as follows:
    – Wednesday 8th December 2pm
    – Monday 13th December at 5pm 
  • Please let us know if you would like to attend one of these sessions by replying to antigua@mutualgain.org. Details will also be posted on our Facebook site https://www.facebook.com/NewportFundingStrongerCommunities 
  • Please ensure the application form is submitted by 5pm on Friday 31st December  2021. Late submissions will not be considered
  • Those who meet the criteria for the fund will be notified on the 14th January 2022
  • A film surgery will be held online through Zoom on the 19th January 2022 at 3pm, and 21st January at 4pm the link for this will be shared closer to the time.
  • The closing date for film submission is on 11th February at 5pm. Late submissions will not be considered.
  • The Participatory Budgeting events will take place online on the 26th and 27th February 2022, and the 5th and 6th March 2022


  • Voting will be by Newport residents and take place through Zoom, the link for this will be shared closer to the time.
  • Voters will need to register via Eventbrite.  This link will go live on the 17th January 2022.  Details will be shared via our Facebook page.
  • Those attending are required to vote on all bids at the event, failure to do so renders that voting form inadmissible.
  • The minimum voting age is 11 years old. 

It is a condition of funding that all applications must have the support of the relevant Elected Members (Councillors). This is to give assurance that projects are necessary and deliverable, but also as an opportunity for Members to offer applicants their advice and help. 

You should contact your Local Member or Member Champion at the earliest opportunity with a brief outline of your project and seek their support.  You will be asked to give the name of the supporting Member on your application form.

If your project would run in specific areas of Newport e.g. Gaer or Lliswerry you should contact the relevant Ward Members, Member contact details can be found here

If your project is aimed at a particular group e.g. older people or disabled people there may be a relevant Member Champion who’s support you should request instead.  The Member Champions are listed here

If you need guidance on this please contact ParticipatoryBudgeting@newport.gov.uk


There are two separate applications for funding within this event. 

If you would like to apply for up to £5,000 please click here to apply for the Small Projects Fund

If you would like to apply for anywhere between £5,000 and £15,000 please click here to apply for the Large Projects Fund